Konica Minolta bizhub C353P - Manual (Page 11)

C353P 1-6
Security 1
1.4 Precautions for Operation Control
This machine and the data handled by this machine should be used in an office environment that meets the
following conditions.
Roles and Requirements of the Administrator
The Administrator should take full responsibility for controlling the machine, thereby ensuring that no improp-
er operations are performed.
- A person who is capable of taking full responsibility for controlling the machine should be appointed as
the Administrator to make sure that no improper operations are performed.
Password Usage Requirements
The Administrator must control the Administrator Password, HDD Lock Password, Encryption Key, Auth-
password, and Priv-password appropriately so that they may not be leaked. These passwords should not be
ones that can be easily guessed. The user, on the other hand, should control the Secure Print Password ap-
propriately so that they may not be leaked. Again, these passwords should not be ones that can be easily
guessed. For the Public User Box shared among a number of users, the User Box Password should be ap-
propriately controlled so that it may not be leaked to anyone who is not the user of the Public User Box.
- Make absolutely sure that only the Administrator knows the Administrator Password, HDD Lock Pass-
word, Encryption Key, Auth-password, and Priv-password.
- The Administrator must change the Administrator Password, HDD Lock Password, Encryption Key,
Auth-password, and Priv-password at regular intervals.
- The Administrator should make sure that any number that can easily be guessed from birthdays, em-
ployee identification numbers, and the like is not set for the Administrator Password, HDD Lock Pass-
word, Encryption Key, Auth-password, and Priv-password.
- If a Public User Box Password has been changed, the Administrator should have the corresponding
user change the password as soon as possible.
- If the Administrator Password has been changed by the Service Engineer, the Administrator should
change the Administrator Password as soon as possible.
- The Administrator should have users ensure that the Secure Print Document is known only by the user
concerned.
- The Administrator should make sure that only the users who share a Public User Box know the
password set for it.
- The Administrator should have users change the passwords set for the Public User Box at regular in-
tervals.
- The Administrator should make sure that any user does not set any number that can easily be guessed
from birthdays, employee identification numbers, and the like for the passwords set for the Secure Print
Document, and Public User Box.
Network Connection Requirements for the Machine
Packets being transmitted over the LAN installed in the office, in which the machine is installed, should be
protected from unauthorized manipulation. If the LAN is to be connected to an outside network, no unautho-
rized attempt to establish connection from the external network should be permitted.
- If the LAN, in which the machine is installed, is connected to an outside network, install a firewall or
similar network device to block any access to the machine from the outside network and make the nec-
essary settings.
- Configure the LAN installed in the office, in which the machine is installed, by using a switching hub and
other devices to ensure that the packets are protected from unauthorized manipulation.
- Provide an appropriate network control at all times to make sure that no other copying machine or print-
er is connected without prior notice to the office LAN to which this machine is connected.
Security function operation setting operating requirements
The Administrator should make sure of correct operation control so that the machine is used with the En-
hancedSecurity set to [ON].