Deutsche Telekom Octophon F400 User Manual

Deutsche Telekom Phones

This manual is related to the following products:

Octophon F600 Octophon F200

Table of contents

Document Outline

Before You Begin
- How to Use these Operating Instructions
- Screen Displays
The Control Panel of the Octophon 22/26
Important Notes
- CE Mark
Accessing Functions
- ... Interactively
- ... Via the Program/Service Menu
- ... With Function Keys
- Functions You Can Use
  - Basic and Enhanced Functions
  - Additional Team and Executive/Secretary Functions
- Using the Telephone Efficiently
Contents
Making and Answering Calls
- Answering a Call With the Handset
  - Ending the call:
- Answering a Call with the Speaker (Speakerphone Mode and Open Listening)
  - Ending the call:
  - Notes on speakerphone mode and open listening:
- Open Listening in the Room During a Call
  - Activating ring transfer:
  - Deactivating this function:
- Switching to Speakerphone Mode and Open Listening
- Switching to the Handset
- Using Call Waiting
- Accepting a Specific Call for Your Colleague
- Rejecting Calls
- Using Mailboxes
  - Accessing the Mailbox
- Using Timed Reminders
- Using the Speakerphone
  - Enabling and Disabling Handsfree Answerback
- Answering a Call With a Headset
  - Ending the call:
- Turning Do Not Disturb On and Off
- Turning Ringer Cutoff On and Off
- Trace Call: Identifying Anonymous Callers
- Turning the Microphone On and Off
- Answering Calls from the Entrance Telephone and Opening the Door
- Accepting a Call From an Answering Machine
- Display Number of Waiting Calls and Overload Indication
Making Calls
- Off-Hook Dialing
  - The called party does not answer or is busy:
- On-Hook Dialing
- Caller ID Suppression
- Talking to Your Colleague With a Speaker Call
- Activating Tone Dialing (DTMF Suffix Dialing)
- Automatic Connection Setup (Hotline)
- Reserve Trunk
  - When the reserved trunk becomes free:
- Assigning a Station Number
- Trunk Flash
- Associated Dialing/Dialing Aid
Calling Multiple Parties Simultaneously
- Calling a Second Party (Consultation Hold)
  - Return to the first party:
  - Switching to the Party on Hold (Toggle)
    - Combine the calling parties into a three-party conference
    - Connecting the other parties to each other
- Conducting a Conference
- Transferring a Call
  - ...After a Speaker Call (Announcement) in a Group
- Parking a Call
  - Retrieving a Parked Call
- Placing External Calls on Hold
  - Picking up (Retrieving) a Held Call
Making Calls to Stored Destinations
- Using a Caller List
- Redialing a Number
  - Displaying and dialing saved station numbers
- Dialing a Number From the Internal Directory
  - The entry you wish to dial appears on the screen.
  - Select and confirm.
- Using Repertory Dialing Keys
- Using Station and System Speed-Dial Numbers
Displaying and Assigning Call Charges
- Displaying Call Charges
  - For the current call:
  - For all calls and the last one conducted:
- Displaying Call Charges for Another Telephone
- Dialing with Call Charge Assignment
If You Cannot Reach a Destination ...
- Using Callback
- Call Waiting (Camp-On)
- Busy Override - Joining a Call in Progress
Telephone Settings
- Adjusting the Ring Volume
- Adjusting the Ring Tone
- Adjusting the Attention Ring Volume
- Adjusting the Speakerphone to the Room Acoustics
- Adjusting the Receiving Volume During a Call
- Adjusting the Display to a Comfortable Reading Angle
- Selecting the Language of Screen Prompts
- Locking the Telephone to Prevent Unauthorized Use
  - To lock and unlock the telephone:
- Saving Your PIN
Saving Station Numbers, Functions, Procedures and Appointments
- Saving Repertory Dialing Numbers on a Key
  - If you make a mistake:
- Storing Station Speed-Dial Numbers
  - If you make a mistake:
- Assigning Functions to Keys
  - Meaning of LED Signals for Saved Functions:
- Assigning Procedures (Operating Steps) to Keys
  - If you make a mistake:
- Saving Appointments
  - Deleting and checking a saved appointment:
Testing the Telephone
- Testing the Telephone Functions
- Checking the Key Assignment
Call Forwarding
- Using Variable Call Forwarding
  - Deactivating call forwarding:
- Using Night Answer
  - Activating this function:
  - Deactivating night answer:
- Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN)
  - Deactivating call forwarding:
Using Other Functions
- Sending a Message
  - Displaying and Deleting Messages You Have Sent
  - Answering Messages
- Leaving an Advisory Message
  - Deleting Advisory Messages
- Using Another Telephone Like Your Own
- Change call number (relocate)
- Fax Details and Message on Answering Machine
  - Deactivating indication:
- Resetting Services and Functions (System-Wide Cancellation for a Telephone)
- Monitoring a Room
- Activating Functions for Another Telephone
- Locking Another Telephone to Prevent Unauthorized Use
- Using System Functions from the Outside (DISA: Direct Inward System Access)
- Controlling Connected Computers or Other Programs and Telephone Data Service (T-Octopus F 400 Only)
- Controlling Relays
- Sensors
- Radio Paging
  - Simple Paging Equipment
    - Paging:
    - Answering the page from the nearest telephone:
Team and Executive/Secretary Functions With Trunk Keys
- Using Trunk Keys
- Forwarding Calls on Lines
  - Deactivating call forwarding:
  - Meaning of LED Indications on the "Forward Line" Keys:
- Using DSS Keys
- Transferring a Call in Progress
- Accepting a Call for Another Team Member
- Joining or Leaving a Group Call (Not for the Executive Telephone in an Executive/Secretary Team)
- Transferring Calls Directly to the Executive (Only in an Executive / Secretary Group)
  - Activating ring transfer:
  - Deactivating ring transfer:
Using Other Team Functions
- Turning Group Call On and Off
  - You belong to a hunt group or a group call:
  - You belong to multiple groups or to one group with trunk keys (including executive/secretary teams).
- Accepting a Call for Another Member of Your Team
- Activating and Deactivating a Ringing Group
  - Removing all telephones in call ringing group:
- Uniform Call Distribution (UCD)
Special Functions in the LAN (PC Network)
- Leaving a Hunt Group/Group Call
  - You belong to multiple groups of another T-Octopus F 200/400/600:
- Transferring Call Forwarding
  - Activating this function:
  - Deactivating this function:
- Using Night Answer
  - Activating this function:
  - Deactivating this function:
- Activating and Deactivating a Ringing Group
  - Saving the telephones for the ringing group:
  - Removing all telephones in call ringing group:
- Controlling Relays
- Opening the Door
Labeling, Documentation and Accessories
- Labeling Key Fields
  - Labeling Key Fields Using a PC
- Attaching a Station Number Label
- Ordering Operating Instructions
  - Operating Instructions in the Internet
- Ordering Accessories
Fixing Problems
- Telephone Maintenance
- Troubleshooting
- Responding to Error Messages on the Screen
- Contacts for Resolving Problems
Index
- A
- C
- D
- E
- F
- G
- H
- I
- K
- L
- M
- N
- O
- P
- R
- S
- T
- U
- V
- W
Overview of Functions and Codes (Alphabetical)