Google Message Archiving Quick Start - Manual (Page 24)

24 Message Archiving Quick Start
Search and Manage Your Archive
Once you have established an archiving method, you have a number of options
available for how you take advantage of the contents of your archive, and how you
manage those contents.
Searches
The beginning of this document led you through the process of conducting a
simple search of the archive. Once you have an archive of the messages coming
into, going out from, or circulating within your company, you can access that
content to address any sort of request for a history of your company’s electronic
communications.
Investigations
In addition to the type of searches outlined in this document, you can also conduct
investigations. Investigations let you save and manage your search criteria and
results.
Saving your search criteria lets you run the same search multiple times without
having to reconfigure the Email Search panel. You can also use existing criteria
as the basis for new searches.
Saving your search results gives you the opportunity to export them as MBOX or
PST files.
You can also search through a set of saved results, and you can delete individual
messages from a result set.
Once you have the set of results you need, you can place a hold on those
messages to prevent them from being deleted from the archive.
Search Restrictions
You can restrict the scope of an investigator’s search to a specific set of senders
and recipients. You restrict searches in cases where you need to focus an
investigator’s efforts on a specific subset of messages in your archive, for
example, all messages from a particular address, or all messages sent between
two addresses.
Retention Management
The Message Retention service lets you:
• View a monthly list of archived messages that are on extension beyond the
expiration of their retention periods.