HTC Touch HS S00 - Manual (Page 77)

16 Working With Company E-mails and Meeting Appointments Working With Company E-mails and Meeting Appointments 17
Out-of-office auto-reply
Outlook Mobile allows you to retrieve and
change your out-of-office status. Just like
desktop Outlook E-mail, Outlook Mobile
automatically sends an auto-reply message
when you’re not available.
Requirement Out-of-office auto-reply works
for your device only if your
company is using Microsoft
Exchange Server 2007 or
higher.
To send out-of-office auto-reply messages
1. Tap Start > Messaging > Outlook E-mail.
2. Tap Menu > Tools > Out of Office.
3. From the I am currently list, select Out of the Office.
4. Enter your auto-reply message then tap Done.
8.3 Managing Meeting Requests
When you schedule and send meeting requests from your device, you can
invite attendees to your meeting and check their status to know about their
availability.
When you receive a meeting request, you can reply by accepting or
declining the request. The meeting request also clearly indicates whether or
not there are conflicting or adjacent meetings.
Requirement Your company must be using Microsoft Exchange Server 2007 or
higher.
To reply to a meeting request
1. When you receive a meeting request e-mail, a notification will be
displayed on the Today screen. Open the e-mail.
5. From the Look in list, choose whether to search from your inbox or
outbox only or to search all folders.
6. Tap Search.
Flag your messages
Flags serve as a reminder for you to follow-up on important issues or
requests contained in the e-mail messages. Flagging messages, which
has been a useful feature on desktop Outlook E-mail, can also be done in
Outlook Mobile on your device. You can flag received e-mail messages on
your device.
Requirement Flags are enabled only if e-mails are synchronized with Microsoft
Exchange Server 2007 or higher. Flags are disabled or hidden
if e-mails are synchronized with earlier versions of Microsoft
Exchange Server.
To flag or unflag a message
1. Tap Start > Messaging > Outlook
E-mail.
2. Select a message or open a message.
3. Tap Menu > Follow Up and select one
of the following options:
• Set Flag Mark the message with
a red flag to indicate that it needs
follow up.
• Complete Flag Mark the message
with a check mark to indicate that
the issue or request in the e-mail is
already completed.
• Clear Flag Remove the flag to
unmark the message.
Note E-mail message reminders are displayed on your device if the messages are
flagged with reminders and synchronized from the Exchange Server.