Rice Lake TransAct 5.0 - Quick Reference Guide - Manual (Page 4)

4 TransAct Quick Reference Guide
9. Select the Print Statements radio button.
10. Click the View button.
11. Select Yes to make a backup, verify the drive and directory for the backup and click the Backup button.
12. An account list appears. Statements will be generated for the selected account. Click the OK button to
continue.
Note: Step 12 is considered an exclusive process and must be completed when all other computers are not accessing TransAct.
Typically this process takes only a few seconds, but may take longer (up to 2 minutes) when the database is stored on a shared
server.
13. Use the arrow buttons to navigate through the statements and the printer button to print the statements.
14. Click the X in the right corner to close the report window.
15. The Post button will now be active. If statements are correct and ready to be sent, click the Post button.
When statements are not posted right away, a message will appear to indicate statements are available for
posting. Select
No to not post statements and continue.
Recording a Receipt (Payment)
1. Select Accounting » Receipts and Payments .
2. Select the Receipt radio button from the Receivable list.
3. Select the Account from the drop-down list.
4. Enter the receipt amount in the Receipt field.
5. Enter a check number or other note in the Reference field (optional).
6. Change the date of the receipt if necessary.
7. Select the invoice to be paid by double-clicking the N in the Pay column to change it to a Y or click the
Auto Distribute button to automatically distribute the payment starting with the oldest invoice.
8. Click the Save button.
Recording a Credit
1. Select Accounting » Receipts and Payments .
2. Select the Credit radio button from the Receivable list.
3. Select the account from the drop-down list.
4. Enter the amount to credit in the Credit field.
5. Enter a note in the Reference field (optional).
6. Change the date of the credit if necessary.
7. Select the invoice to be paid by double clicking the N in the Pay column to change it to a Y or click the
Auto Distribute button to automatically distribute the payment starting with the oldest invoice.
8. Click the Save button.
Reversing a Receipt
1. Select Accounting » Receipts and Payments .
2. Select the Reverse Receipt radio button from the Receivable list.
3. Select the account from the drop-down list.
4. Select the invoice to be reversed by double-clicking the N in the Pay column to change it to a Y .
5. Click the Save button.