Document Outline

• USER'S GUIDE MFC-8440/MFC-8640D/MFC-8840D/MFC-8840DN
  • Brother numbers
    • Register your product
    • Frequently asked questions (FAQs)
    • For Customer Service
    • Brother fax back system (USA only)
  • Ordering accessories and supplies
    • Notice - Disclaimer of Warranties (USA and Canada)
    • Compilation and Publication Notice
    • Brother® One-Year Limited Warranty and Replacement Service (USA only)
    • Brother® One-Year Limited Warranty and Replacement Service (USA only)
    • BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
  • Safety precautions
    • To use the MFC safely
  • Choosing a location
  • Quick Reference Guide
    • Sending faxes
    • Receiving faxes
    • Storing numbers
    • Dialing operations
    • Making copies
  • How to access the complete User’s Guide
    • To view Documentation (For Windows®)
    • To view Documentation (For Macintosh®)
  • How to access Brother Support (For Windows®)
  • Table of contents
  • 1 Introduction
    • Using this Guide
      • Finding information
      • Symbols used in this Guide
      • Fax Test Sheet and Product Registration (USA only)
      • On-Line Registration (USA and Canada)
      • MFC part names and operations
    • Control panel overview
      • Status LED indications
    • About fax machines
      • Custom features
        • Do you have Voice Mail on the phone line?
        • Why should there be problems?
        • How can you avoid possible problems?
      • Fax tones and handshake
      • ECM (Error Correction Mode)
    • Connecting the MFC
      • Connecting an external telephone
      • Connecting an external telephone answering device (TAD)
        • Sequence
        • Connections
        • Recording outgoing message (OGM) on an external TAD
      • Special line considerations
        • Roll-over phone lines
        • Two-line phone system
        • Converting telephone wall outlets
        • Installing MFC, external two-line tad and two-line telephone
      • Multi-line connections (PBX)
        • If you are installing the MFC to work with a PBX
      • Custom features on your phone line
  • 2 Paper
    • About paper
      • Type and size of paper
      • Recommended paper
    • Choosing acceptable paper
      • Paper capacity of the paper trays
      • Paper specifications for each paper tray
      • How to load paper
        • To load paper or other media in the paper tray
        • To load paper or other media in the manual feed tray (For MFC-8440)
        • To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D and MFC-8840DN)
      • To use Automatic Duplexing for fax, copy and print operations (For MFC-8640D, MFC-8840D and MFC-8840DN)
  • 3 On-screen programming
    • User-friendly programming
      • Menu table
      • Memory Storage
    • Navigation keys
  • 4 Getting started
    • Initial Setup
      • Setting the Date and Time
      • Setting the Station ID
        • Entering text
        • Inserting spaces
        • Making corrections
        • Repeating letters
        • Special characters and symbols
      • Setting Tone and Pulse dialing mode (For Canada only)
    • General Setup
      • Setting the Mode Timer
      • Setting the Paper Type
      • Setting the Paper Size
      • Setting the Ring Volume
      • Setting the Beeper Volume
      • Setting the Speaker Volume
      • Turning on Automatic Daylight Savings Time
      • Toner Save
      • Sleep Time
      • Turning off the Scanner Lamp
      • Setting the Tray Use for Copy mode
      • Setting the Tray Use for Fax mode
      • Setting the LCD Contrast
  • 5 Setup Receive
    • Basic receiving operations
      • Choosing the Receive Mode
        • To select or change your Receive Mode
      • Setting the Ring Delay
      • Setting the F/T Ring Time (Fax/Tel mode only)
      • Easy Receive
      • Printing a reduced incoming fax (Auto Reduction)
      • Printing a fax from the memory
      • Setting the Print Density
    • Advanced receiving operations
      • Operation from extension telephones
      • For FAX/TEL mode only
      • Using a cordless external handset
      • Changing the remote codes
      • Polling
        • Setting up Polling Receive
        • Setting up Sequential Polling Receive
      • Setting Duplex printing for Fax mode (For MFC-8640D, MFC-8840D and MFC-8840DN)
    • Telephone services
      • Distinctive Ring
        • What does your telephone company’s ‘Distinctive Ring’ do?
        • What does Brother’s ‘Distinctive Ring’ do?
        • Do you have Voice Mail?
        • Before you choose the ring pattern to register
      • Registering the Distinctive Ring pattern
        • Turning off the Distinctive Ring
    • Caller ID
      • Viewing Caller ID List
      • Clearing a Caller ID stored in the memory
      • Printing Caller ID List
  • 6 Setup Send
    • How to Fax
      • Enter Fax mode
      • Faxing from the automatic document feeder (ADF)
        • Faxing from the ADF
      • Faxing from the scanner glass
      • Faxing legal size originals from the scanner glass
        • Out of Memory message
      • Manual transmission
      • Automatic transmission
        • This is the easiest way to send a fax.
      • Sending a fax at the end of a conversation
    • Basic sending operations
      • Sending faxes using multiple settings
      • Contrast
      • Fax Resolution
      • Manual and automatic fax Redial
      • Dual Access
      • Real Time Transmission
      • Checking job status
      • Canceling a job while scanning the original
      • Canceling a scheduled job
    • Advanced sending operations
      • Composing the electronic Cover Page
        • Composing your own comments
        • Cover page for the next fax only
        • Send a cover page for all faxes
      • Using a printed cover page
      • Broadcasting
      • Overseas Mode
      • Delayed Fax
      • Delayed Batch Transmission
      • Setting up Polled Transmission
      • Memory Security
        • Setting up the password
        • Turning Memory Security on
      • Turning Memory Security off
  • 7 Auto Dial numbers and dialing options
    • Storing numbers for easy dialing
      • Storing One-Touch Dial numbers
      • Storing Speed-Dial numbers
      • Changing One-Touch and Speed-Dial numbers
      • Setting up Groups for Broadcasting
    • Dialing options
      • Search
      • One-Touch Dialing
      • Speed-Dialing
      • Manual dialing
      • Using an external telephone
      • Access codes and credit card numbers
      • Pause
      • Tone or Pulse (Canada only)
  • 8 Remote Fax Options
    • Fax Forwarding/Paging
      • Programming a Fax Forwarding number
      • Programming your pager number
    • Setting Fax Storage
    • Setting your Remote Access Code
    • Remote Retrieval
      • Using your Remote Access Code
      • Remote commands
      • Retrieving fax messages
      • Changing your Fax Forwarding number
  • 9 Printing reports
    • MFC settings and activity
      • Customizing the Transmission Verification Report
      • Setting the Fax Activity Report Interval
      • Printing reports
        • To print a report
  • 10 Making copies
    • Using the MFC as a copier
      • Enter Copy mode
        • Temporary copy settings
      • Making a single copy from the ADF
      • Making multiple copies from the ADF
      • Single or multiple copies using the scanner glass
      • Out of Memory message
    • Using the copy keys (Temporary settings)
      • Enlarge/Reduce
      • Quality (type of original)
      • Sorting copies using the ADF
      • Contrast
      • Tray Select
      • Duplex/N in 1
      • Duplex/N in 1 copy
        • N in 1 copy
        • Poster
        • Duplex (1 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN)
        • Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN)
    • Changing the default copy settings
      • Quality
      • Contrast
  • 11 Important information
    • Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States.
    • Federal Communications Commission (FCC) Declaration of Conformity (USA only)
      • Important
      • Important - about the interface cable
    • Industry Canada Compliance Statement (Canada only)
    • International ENERGY STAR® Compliance Statement
    • Laser safety
    • FDA regulations
    • Important safety instructions
    • Trademarks
  • 12 Troubleshooting and routine maintenance
    • Troubleshooting
      • Error messages
      • Original jams
        • Original is jammed in the top of the ADF unit.
        • Original is jammed inside the ADF unit.
      • Paper jams
        • Paper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and MFC-8840DN)
      • If you are having difficulty with your MFC
      • Improving the print quality
    • Packing and shipping the MFC
    • Routine maintenance
      • Cleaning the scanner
      • Cleaning the printer
      • Cleaning the drum unit
      • Replacing the toner cartridge
      • How to replace the toner cartridge
      • Replacing the drum unit
      • Checking the drum life
      • Page Counter
  • 13 Optional accessories
    • Memory board
      • Installing the optional memory board
    • Network (LAN) board
      • Before starting installation
      • Step 1: Hardware installation
      • Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network
        • LED
        • TEST SWITCH
      • Paper Tray #2
  • Glossary
  • Specifications
    • Product description
    • General
    • Print media
    • Copy
    • Fax
    • Scanner
    • Printer
    • Interfaces
    • Computer requirements
    • Consumable items
    • Network (LAN) board (NC-9100h)
    • Optional External Wireless Print/Scan Server (NC-2200w)
  • Index
  • Remote Retrieval Access card
  • brother USA/CAN