Apple Mac OS X Server v10.6 - Manual (Page 75)

Chapter 9 Streamlining Projects 75
Creating High-Level Views
People who manage many projects usually maintain a collection of spreadsheets
with project lists and schedules, individual project plan documents sent in email,
and prototypes or source files hosted on file servers.
Providing a high-level or low-level view of a project requires effort in pulling
together information from a variety of sources and putting them in an organized,
comprehensive package. By putting this information on the wiki, you can create a
browsable, navigable series of pages to show information for many projects.
To create a high-level view, create a single page in a wiki that many people can
access, with links to every project’s main page. Every project has its own wiki with a
collection of pages with schedules, project plans, and prototypes. Because this is all in
one place on the wiki, you can browse through the pages to find information about
different projects.
Having a single linking page doesn’t expose projects with restricted access, because
these projects are hosted on their own wikis with their own access privileges.
When people click links to those pages, they’re asked to log in as someone with
project access.
Reusing Information
In file-based documents like PDFs, you reuse content by copying content from other
documents or you reference the other document and provide information about how
to find it.
There are several issues with copying content:
The information is no longer synced after you copy it. If the information changes, Â
you must update your copied content and the original document.
If the reader is familiar with the original content, the reader must still reread a copy
Â
of the content.
There are several issues with referencing other documents:
To reference another document, you must describe the name and location of the Â
document and where in the document the content is located. If the referenced
document is updated, the page number listed for the content can become incorrect.
If you link to a document on a website, the reader must switch between a PDF
Â
viewer and a web browser.