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Documents, Working with documents, Formatting documents – Nokia 9300 User Manual

Page 45

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8.

Documents

In

Documents

, you can write new and edit existing text documents. You can insert and view images and other files in the

documents.

Documents

is one of the applications available in the

Office

group.

Office

also contains

Sheet

and

Presentations

applications,

Calculator

, and

File manager

application for file and folder management. To open the

Office

group, select

Desk

>

Office

, and

press

Open

.

You can open, edit, and save documents created with Microsoft Word for Windows versions 97 and later. Note that not all

features and formatting of the original documents will be supported. The original document must not be password protected.

Documents created with other versions of Microsoft Word may only be viewed.

Working with documents

Move within the document with the joystick, and select text by pressing Shift+scroll left right, up, or down.

Tip: The menu contains many options that are familiar from other text editing applications.

To create a new document, open the

Documents

application and start writing in the new document that is opened, or press

Menu, and select

File

>

New document

>

Blank document...

. Write text or paste it from another document.

To open an existing document, press Menu, and select

File

>

Open...

. Browse for the folder where the file is saved.

Tip: To open recently used documents, press Menu, and select

File

>

Recent documents

.

To copy or cut selected text, press Menu, and select

Edit

>

Copy

or

Cut

. To paste the text, go to the document where you want

to add the text, press Menu, and select

Edit

>

Paste

.

To paginate a document, press Menu, and select

Tools

>

Paginate

. This command divides the document into pages and updates

the page numbering.
To insert page breaks or line breaks into a document, press Menu, and select

Insert

>

Page break

or

Line break

.

To count words, press Menu, and select

Tools

>

Word count

.

To search for text in the document, press Menu, and select

Edit

>

Find...

. Enter the text you are looking for, and press

Find

. To

refine the search criteria, press

Options

. To replace the found item with something else, press

Replace

, enter the replacement

text, and press

Replace

.

To save and close a document, press

Exit

. If you have modified the file, press

Save

to save the document with a default file name.

Press

Save as

to specify the file name and location, or press

Discard changes

to close the application without saving any changes.

To save a file in a different format, press

Change format

.

To view the structure of a document, press Menu, and select

View

>

Outline...

. The document is structured by different levels

of headings. Heading 1 is the top level, Heading 2 comes second, and so on. Body text is not shown in the document outline. To

view more levels in the document outline, press

Expand

. To hide the lower levels, press

Collapse

. To jump to a particular heading

in the document, select the heading, and press

Go to

.

To hide or make text markers visible, press Menu, and select

Tools

>

Preferences...

. On the

Basic options

page, you can define

whether tab, space, and paragraph marks are shown in the document. On the

Advanced options

page, you can define whether

forced line breaks, nonbreaking spaces, and hard hyphen marks are shown in the document.
To open a particular page in a document, press Menu, and select

Tools

>

Go to page...

. In the

Go to

dialog, you can see how

many pages there are in the document and select a page you want to jump to. Enter the page number, and press

Done

.

Formatting documents

You can modify the style of a document on a font and paragraph level. You can use different fonts, font sizes, and styles. You

can apply different predefined or user-defined styles by either modifying particular pieces of text separately, or by using a

template on which the style of the text is based.
To format text, select the text, press Menu, and select

Format

>

Font...

,

Formatting

,

Bullets...

, or

Paragraph

. Select the appropriate

formatting option. For example, you can add bold, italic, and underline formatting, change the font size and color, and add

bullets and borders.

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