beautypg.com

Send a fax from application, Receive a fax, Follow-up of fax communications – Oki B2500 Series User Manual

Page 57: The outbox, The send memory (items sent), 11 - pc features

background image

B2520 / B2540

- 52 -

11 - PC Features

Send a fax from application

This method is used to directly send a document you have
created using a desktop software without printing it beforehand

.

1

From your desktop software, select

F

ILE

> P

RINT

.

2

Select the printer

C

OMPANION

S

UITE

F

AX

and click

OK.

The fax oubox window is displayed.

3

To send your fax to a contact, enter his number in the
field R

ECIPIENTS

and click the button

or select a

contact (or a group) from one of the directories in the field
A

DDRESS

BOOK

and click the button

.

Repeat this operation as many times as necessary (use
the button Erase to delete a contact from the list of
contacts).

4

If necessary, adjust the advanced options (send later and
resolution) in the tab

A

DVANCED

OPTIONS

.

5

To add a cover sheet, select the tab C

OVER

PAGE

then

click the box W

ITH

THE

C

OVER

PAGE

. Select the cover

sheet you want to add from the pop-down menu, or
create a new one. For more information

, refer to

paragraph Cover sheet, page 54.

6

Click OK to send your fax to all contacts in your list of
contacts

.

7

Your send request can then be checked, if necessary, in
the outbox

.

Receive a fax

The window MF Manager and MF Director show, using
different messages, the reception of a fax. The icon

is

displayed at the bottom of the window MF Manager and
the icon

appears in the task bar.

You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph
Fax
parameters
, page 53.

Follow-up of fax communications

Follow-up of fax communications is by means of:

-

an outbox,

-

an inbox,

-

a sent item memory,

-

an outbox log,

-

an inbox log.

These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.

The outbox and inbox logs are automatically printed when
their contents fill an A4 page. After automatic printout, the
terminal creates a new log.

The outbox

In the fax outbox, there are the following:

-

the requests being sent,

-

the send later requests,

-

the requests for which one or more send attempts
have already been made, and which will soon be
redialed,

-

the rejected requests (calls not put through).

The requests are classed in the order in which they are
executed.

The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent.
The information in the send memory is:

-

the recipient of the fax

,

-

the date the fax was created

,

-

the date the fax was sent

,

-

the size of the fax

.