Oki B2500 Series - Manual (Page 57)

B2520 / B2540
- 52 -
11 - PC Features
Send a fax from application
This method is used to directly send a document you have
created using a desktop software without printing it beforehand
.
1 From your desktop software, select F ILE > P RINT .
2 Select the printer C OMPANION S UITE F AX and click OK.
The fax oubox window is displayed.
3 To send your fax to a contact, enter his number in the
field R
ECIPIENTS and click the button or select a
contact (or a group) from one of the directories in the field
A
DDRESS BOOK and click the button .
Repeat this operation as many times as necessary (use
the button Erase to delete a contact from the list of
contacts).
4 If necessary, adjust the advanced options (send later and
resolution) in the tab
A DVANCED OPTIONS
.
5 To add a cover sheet, select the tab C OVER PAGE then
click the box W ITH THE C OVER PAGE . Select the cover
sheet you want to add from the pop-down menu, or
create a new one. For more information
, refer to
paragraph Cover sheet, page 54.
6 Click OK to send your fax to all contacts in your list of
contacts
.
7 Your send request can then be checked, if necessary, in
the outbox
.
Receive a fax
The window MF Manager and MF Director show, using
different messages, the reception of a fax. The icon
is
displayed at the bottom of the window MF Manager and
the icon
appears in the task bar.
You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph Fax
parameters, page 53.
Follow-up of fax communications
Follow-up of fax communications is by means of:
- an outbox,
- an inbox,
- a sent item memory,
- an outbox log,
- an inbox log.
These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.
The outbox and inbox logs are automatically printed when
their contents fill an A4 page. After automatic printout, the
terminal creates a new log.
The outbox
In the fax outbox, there are the following:
- the requests being sent,
- the send later requests,
- the requests for which one or more send attempts
have already been made, and which will soon be
redialed,
- the rejected requests (calls not put through).
The requests are classed in the order in which they are
executed.
The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.
The send memory (items sent)
The sent memory is used to keep all faxes you have sent.
The information in the send memory is:
- the recipient of the fax ,
- the date the fax was created ,
- the date the fax was sent ,
- the size of the fax .