Sharp Version 2.5 - Manual (Page 9)

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Chapter 1
Installing the RightFax MFP Module
Overview of the RightFax MFP Module
The Sharp Extension for the RightFax MFP Module lets you link one
or more of several supported Sharp Multi-Function Products
(MFPs) via your network to the RightFax server. This lets users
scan documents on the Sharp MFP and transmit them as fax or
e-mail messages through the RightFax server. Scanned documents
can be transmitted normally to fax and e-mail destinations, or sent
via certified delivery or encrypted for security using the RightFax
SecureDocs Module (described in the RightFax SecureDocs
Module Guide.) For information on using the Sharp MFP to scan
and transmit documents via the RightFax server, see
Chapter 2 ,
“Configuring the Repository Folder and RightFax Interface on the
Sharp MFPs”
.
The RightFax MFP Module Sharp Extension connects the RightFax
server and Sharp MFPs using a software module called the
External Document Connector (EDC). This module monitors
folders on your network, called “repositories,” for Sharp documents
to process and transmit. Sharp MFPs that you want to use to
submit fax jobs to the RightFax server must all be configured to
store scanned documents in the same network folder that you
configure the EDC to monitor. Refer to your Sharp documentation
for instructions on setting this folder location.
To create an interface for users on the Sharp device, you must
create a Metadata dialog on the Sharp using the browser-based
software installed on the Sharp device. This Metadata dialog
includes data entry fields such as destination fax number and user
ID, and each of these fields is identified using specific key words
that the RightFax server can process. When users enter
transmission information in these fields, the data is packaged along
with the scanned image in a way that the RightFax server can
interpret and use. For information on creating a Workflow for use
with RightFax, see
Chapter 2 , “Configuring the Repository Folder
and RightFax Interface on the Sharp MFPs” .
Using each of these components, the Sharp extension of the
RightFax MFP Module lets users scan and transmit faxes by
following this sequence of events:
1. Using either the Sharp MFP fax functionality or one of the
RightFax-specific templates, the user enters fax transmission
information on the Sharp MFP and scans the document.
2. The Sharp MFP saves the document as an image file and then
stores the file in the repository folder on the network.
3. The External Document Connector picks up the image file from
the repository, converts it to a file format appropriate for use by
the RightFax server, and then places it in the RightFax send
queue for transmission.
4. The RightFax server transmits the file as a fax or e-mail message
to the destination specified by the user on the Sharp MFP.