Recording greeting messages, How to record greeting messages – Panasonic KX-F700 User Manual

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Installation and Preparation

Recording Greeting Messages

Record two types of greeting messages before using the unit as an answering device and a facsimile. One is

the message for the

ANS/FAX

mode, and the other is for the

TEL/FAX

mode.

The greeting message for the

ANS/FAX

mode tells a caller that you are unable to answer, and allows the

caller to leave a voice message or to send a fax message.

The greeting message for the

TEL/FAX

mode tells a caller that the unit is calling you up, and allows the

caller to wait until you answer the call or to send a fax message.

How to record greeting messages

Recording time is limited to 16 seconds for each message. Record a greeting message within 12 seconds

for optimum performance. Perform the following steps to record each of the messages.

Suggested messages

■ For the ANS/FAX mode:

“This is (your name, business and/or telephone

number). We are unable to answer right now. To
send a fax, start transmission. To leave a
message, speak (or ‘speak for up to 1 minute’)

after the long beep. Thank you.

For the TEUFAX mode:

“This is (your name, business and/or telephone

number). Please wait for someone to answer the
line. To send a fax, start transmission

Q Open the station key panel.

Q ■ For the ANS/FAX mode:

Press GREETING SELECT.

ANS-GREETING

For the TEL/FAX mode:
Press GREETING SELECT repeatedly until

the following is displayed.

TEL-GREETING

O Press GREETING REC.

Example:

Recording for the ANS/FAX mode

ANS REC 16s

—A beep will be heard.

O Immediately after the beep, speak clearly and

loudly toward the microphone from a distance

of approximately 200 mm (8 inches).

0 When finished, press STOP.

—After a beep, the unit will play back the

message so that you can confirm it.

Adjust the speaker’s volume to a suitable
level by pressing the VOLUME buttons.

Notes:

• If you make a mistake while recording, repeat

from step 2.

•

You can record the greeting message for the

ANS/FAX mode by directly pressing the

GREETING REC button without pressing the
GREETING SELECT button.