AASTRA 4222 Office for BusinessPhone User Guide EN User Manual

User guide

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Dialog 4222 Office / Dialog 3211 & 3212

BusinessPhone Communication Platform

User Guide

Table of contents

Document Outline

Welcome
- Copyright
- Warranty
- Declaration of Conformity
Description
- Dialog 4222 Office
- Dialog3212Standard / Dialog3211Economyplus
- Phone keys Dialog 4222 / Dialog3211&3212
- Lamp indications
- Display info
  - Status information
- Tones
- Signals
Incoming Calls
- Internal calls
- External calls
- Answer calls
- Silent ringing
- Save and redial incoming calls
  - Save number
  - Redial number
Outgoing Calls
- Make calls
  - Handsfree
- Last External Number Redial
- Save external number
  - Save number
  - Redial number
- Automatic Callback
- Automatic Redial
- Busy extension
  - Camp-on
  - Intrusion
- Diverted extension
- Abbreviated Numbers
  - Option 1 - Via a programmable key
  - Option 2 - Via the keypad
- Common Abbreviated Numbers
- Individual Abbreviated Numbers via a programmable key
  - Program Individual Abbreviated Number
- Individual Abbreviated Numbers via the keypad
- Dial-by-Name
  - Program Dial-by-Name
During Calls
- Group Listening
- From handset to handsfree
- From handsfree to handset
- Mute
- Inquiry
- Refer Back
- Transfer
  - Transfer to a busy extension
  - Callback
- Call Waiting
  - To terminate the ongoing call and answer the waiting call
- Conference
- Individual Hold
- Common Hold
- Send Message
  - Callback message
  - Voice
Call List
- Retrieve calls
- Show date, time and call attempts for the selected call
- Erase calls from the Call List
- Exit the Call List
Call Metering
- Cost Indication
- Cost of the last call
- Read out your own cost counter
Call Forwarding
- Diversion when there is no answer
- Diversion when caller receives busy tone
- Fixed Diversion
  - Activate Fixed Diversion
  - Cancel diversion
- Program Fixed Diversion address
- Individual Diversion
- Follow-me
  - Activate Follow-me
  - Cancel Follow-me
Absence Information
- Enter information
  - Pre-defined texts
  - Voice information
- Change information
- Receive information for diverted calls
  - Text info programmed
  - Voice info programmed
Mailbox System
- Activate the Mailbox
- Deactivate the Mailbox
- Access the Mailbox
- Listen to Messages
  - Forward a Voice Message
- Change your Personal Greeting
- Send Messages via your Mailbox
- Outcall (External) Notification
- Change Password
  - Change the password via your individual mailbox
  - Change the password via the telephone
- Dictaphone Function
  - Record message
- Conversation Recording
System Phonebook
- Use the System Phonebook
  - To exit the System Phonebook
- Make a Call
  - Search routine was succesful
  - Search routine was not succesful
Security
- Block extension
  - Un-block extension
- Bypass blocked extension
  - Bypass own extension
  - Bypass another extension
Group Features
- Key system
  - Answer an external call
  - Make an external call
- Supervision/Telephone Attendance
- Group Call-pick-up
- Loudspeaker Paging
  - Answer Paging
- Common Bell
- Group Hunting
ISDN Facilities
- Number Identification
- Answer an incoming call from an ISDNline
- Make an external call on an ISDN-line
- Malicious Call Identification
- Number Secrecy
Other Useful Features
- Tandem configuration
- Reminder
  - Cancel reminder
- Background Music
- Doorphone
  - Answering Doorphone calls
  - Opening of the doorlock
- Intercom Line
- Night Switching
- Direct Inward System Access (DISA)
- Account Number
  - Verified or own Account Number
- DTMF Tones
- Immediate Answer
  - Cancel Immediate Answer
- Networking
- IP Calls
- Least Cost Routing
  - Use Least Cost Routing
  - Calling Least Cost Routing
Settings
- Program a function
  - Select ringing character
- Function codes and required data
- Alternative programming for Automatic Callback, Camp-on, Intrusion
- Handset and loudspeaker volume
- Ringing signal
- Melody programming
- Display contrast
Accessories
- Expansion key panel
- Option unit
  - Dialog 4222 Office
  - Dialog 3211 / Dialog 3212
- Extra handset
- Tape recorder
- Headset - Dialog 4222 Office
- Headset - Dialog 3211 & Dialog 3212
Useful Hints
- Connections between external lines
Installation
- Dialog 4222 Office
- Install cables
  - Change cables
- Install stands and adapt telephone
- Install key panel
  - Stand positioning
  - Install card
- Install pullout leaf
- Wall mounting handset hook
- Install card
- Placing the phone
- Cleaning the telephone
- Dialog 3212 Standard / Dialog3211Economyplus
- Install cables
  - Change cables
- Wall mounting handset hook
- Install stand and adjust telephone
- Placing the telephone
- Cleaning the telephone
Glossary
Index