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Enabling accounting in print drivers, Enabling accounting in a windows print driver – Xerox WorkCentre 7970-2606 User Manual

Page 221

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Accounting

Xerox

®

WorkCentre

®

7970 Multifunction Printer 221

System Administrator Guide

Enabling Accounting in Print Drivers

Enabling Accounting in a Windows Print Driver

1.

From the Start menu, select Printers and Faxes.

2.

Right-click the printer in the list, then select Properties>Configuration>Accounting.

3.

From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox

Network Accounting.

4.

To prompt users to type their User ID and Account ID each tim they print, select Always Prompt. If

you do not want users to log in, select

Do Not Prompt and type the user information in the Default

User ID and Default Account ID fields. Select

Mask User ID and Mask Account ID to show

characters as asterisks when an ID is entered.

5.

Select Remember Last Entered Codes to show the last entered code when a user is prompted for

their Account ID.

6.

If you are using Xerox Standard Accounting with an external accounting device, select Auxiliary

Accounting Interface.

7.

To specify the default User ID and Account ID, type them in the Default User ID and Default

Account ID fields, then select the default account type.

8.

Click OK.

9.

Click OK to exit.

Enabling Accounting in an Apple Macintosh Print Driver

Users must select this preset each time they print or send a LAN fax using the print driver.
1.

Open a document and select File, then select Print.

2.

Select the Xerox

®

printer.

3.

From the menu, select Accounting.

4.

For Accounting System, select Xerox Standard Accounting, Auditron, or Xerox Network

Accounting.

5.

If you want users to type their User ID and Account ID every time they print, select Prompt for

Every Job.

6.

To show characters as asterisks when the user types an ID, select Mask User ID and Mask Account

ID.

7.

To specify the default User ID and Account ID, type them in the Default User ID and Default

Account ID fields, then select the default account type.

8.

To use Xerox Standard Accounting with an external accounting device, select Auxiliary Accounting

Interface.

9.

To save your settings, click the Presets menu, then select Save As.

10.

Type a name for the preset.

11.

Click OK.

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