Canon Paper Shredder - Manual (Page 33)

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White Paper: Canon imageRUNNER ADVANCE Security
Section 6 — Logging & Auditing
Few security procedures can completely prevent the intentional leak of confidential information while
maintaining high productivity, but if an occurrence does happen it is important to be able to trace it to the
source. Canon has developed a number of cutting-edge technologies to provide administrators with
powerful ways to discourage leaks and investigate unauthorized access.
6.1 – Document Scan Lock & Trace
On imageRUNNER ADVANCE systems, users and administrators can enable the optional Document Scan
Lock & Trace feature to place restrictions on the use of hardcopy originals. If a locked document is copied,
scanned or faxed on another imageRUNNER ADVANCE system with the document scan lock trace feature
installed and enabled, the operation will be locked-out and a record of its unauthorized copying with the
user’s name will be logged. The Next Generation imageRUNNER ADVANCE devices also support using
QR Codes for scan lock and tracking. QR Code is added as an alternative to embedding the “hidden”
tracking information on the document.
The “Lock” capability of the Scan Lock Trace feature needs to be separated from the “Trace” capability
and the details listed below need to be added:
LOCK
The available restrictions are as follows:
1. Prohibit All: No one can make any copy/send/fax
2. Password Authentication: Allow to make copy/send/fax only if proper password is entered
3. User Authentication: Allow to make copy/send/fax only to authorized user with proper User ID
and Password
TRACE
1. Ability to embed hidden Tracking Information such as User Name, Date/Time and Device Name
on the background of the copied and printed document
2. Document Scan Code Analyzer for MEAP allows you to track Who, When and with Which device
the document was copied or printed by simply scanning the document on the device
3. Only the authorized personnel can access to the tracking information of the document by entering
a required password
The Document Scan Code Analyzer for MEAP, which is available only to users in the system
administrators group, can track who, when and with which device the document was copied or printed by
simply scanning the document containing the hidden tracking code on the device.
For more information on the Document Scan Lock & Trace feature, please refer to the Document
Security section.
6.2 – Canon imageWARE Accounting Manager Plug-in
Canon imageWARE Accounting Manager provides enhanced audit tracking capabilities to the end-user
environment. In addition to tracking usage by Department ID or SSO account, imageWARE Accounting
Manager in conjunction with SSO will provide the ability to track usage per individual user.
Canon imageWARE Accounting Manager provides the capability to:
 Track copy, scan, send & fax jobs.
 Track by paper type, single and double-sided output or N-Up output