Polycom MGC Personal Scheduler - Manual (Page 6)

Chapter 1 - Introduction
1-2
The MGC Personal Scheduler is configured by an Administrator who
e-mails the Personal Scheduler application to end-users or use the automatic
Client installation. The installation of the client software is automatic -
allowing Personal Scheduler to seamlessly interface with the end-users’
Microsoft Outlook application.
Once the user schedules the conference in Microsoft Outlook, it is submitted
to the Personal Scheduler Server for MCU resource availability. An accept/
reject notification box opens, notifying the conference organizer if the
conference has been successfully reserved on the MCU. The conference is
rejected by the MCU when resources are insufficient to run the conference at
the requested date and time (or dates and times if a recurring conference). If
the conference is accepted, a signature is added to the conference e-mail,
including various conference parameters required to start the conference, such
as the conference name (for IP and ISDN conferences), password (if
applicable), and the dial-in number (for IP and ISDN conferences). Users can
modify the conference date, time, duration and add/delete participants using
the standard Microsoft Outlook conventions.
Users who have Polycom WebCommander can monitor conferences reserved
via Personal Scheduler on the WebCommander Web site. For users who have
Polycom WebOffice, Personal Scheduler enables a WebOffice user’s to
schedule a meeting/conference.
Package Contents
The MGC Personal Scheduler package includes:
• MGC Web Server Manager
• MGC Personal Scheduler Client application installation utility
• Databases
• Conference Templates
• Documentation
— MGC Personal Scheduler Quick Start Guide (PDF)