Scan, Ricoh aficio mp1350 – Ricoh MP1350 User Manual

Page 40

13 November 2006

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Page 40

Ricoh Aficio MP1350

Scan to Email (Cont’d)

Users can also choose to preview pages in full color be-
fore committing a scan file. On the preview, window users
can zoom in to check the legibility of the document and
browse from page to page if required. This valuable fea-
ture ensures that data capture is accurate, saving valu-
able processing time later in the document handling
phase.

The preview was high enough in quality to be able to
read text down to an 8 point size with ease.

The Preview mode is an invaluable tool that allows Ricoh
users to check that each file is to a high enough quality
before committing the job to the outgoing transmission
queue.

Another valuable feature that Ricoh has included in the
scan function is the ability to attach previously stored files
to email functions. To do this, users select the ‘Select
Stored File’ icon on the lower left side of the scan win-
dow. The user can then browse stored files as file lists or
view thumbnails and simply choose those files that they
wish to use. This can save valuable time when process-
ing repeat documents such as information brochures,
order forms, T&Cs alongside hard copy scan workflows.

For internal communications where bandwidth may limit
file size transfers via email, users can also store docu-
ments on the hard drive of the device and instead send
an email with a URL Link that allows the recipient to
download the file across the network without having to go
via the SMTP mail server, thus avoiding bandwidth limita-
tions.

Last, but by no means least, is the ability to scan in full
color. This valuable feature is a clear differentiator be-
tween the device and most of its rivals which are still lim-
ited to monochrome scanning. See later in the report for
more information on the color scanning capabilities of the
device.

Scan