Acroprint TimeStation PC Network - Manual (Page 2)

TimeStation PC Network
Quick Start
www.acroprint.com
06-0279-001 Rev. B
• There are three different ways an
employee may punch into the TimeStation
PC: add a punch, submit a timeslip, and
auto clock IN/OUT.
• Double-click on the Add Employee
Punches
icon on the computer desktop.
The Employee Transaction dialog screen
appears.
• The employee then enters his or her badge
number.
• Click Punch.
• The employee’s name, type of punch (IN/
OUT), and time of punch is displayed
until the OK button is clicked to accept the
punch.
Add Punch Submit an Employee TimeSlip
• Submitting a timeslip is the second way an
employee may punch. An employee may
submit more than one punch at a time.
Submitting a timeslip is especially useful for
employees who want to submit vacation or
holiday hours in advance or for employees
who track their own hours and submit their
timeslips at the end of each pay period.
• Double-click on the Submit Employee
TimeSlip
icon on the computer desktop.
• The employee then enters his or her badge
number and selects TimeSlip. The Employee
TimeSlip
dialog screen appears.
• Select the pay period to which punch
transactions will be added. While preparing
your timeslip, you have the option of
switching between three different pay
periods: previous, current, and future.
TIP: Transactions may be added up to 60 days
in the future. Transactions added to a future
pay period appear as part of the Future
Transactions Report. The transactions cannot be
edited until that pay period becomes current.
Only Holiday, Vacation, Sick, and Other
transactions can be submitted to future pay
periods. Time punches can only be submitted to
current or previous pay periods.
• Click Insert to add a transaction to the
selected pay period. The Insert TimeSlip
Transaction
dialog box appears.
• Select the date of the transaction.
• Enter a time of day (for punches) or a total
time in Hours and minutes (for other
transactions.)
• Click Add to add the transaction to the
specified pay period. The transaction
appears in the transaction list. Click on Done
when finished adding transactions.
• Click Submit to save the TimeSlip and
submit it to the TimeStation PC database.
• Click Report to view your calculated Time
card for the selected pay period.
• Click Cancel to discard your changes and
close the TimeSlip editor.
• Click OK to exit.
Auto Clock IN/OUT
• TimeStation PC can be set up so the employee
clocks in or out automatically each time
Windows starts or shuts down. To setup Auto
Transactions, right click on the TimeStation
PC Employee Client tray icon and select
Configure Auto Clock IN/OUT
. Make sure
Enable Auto-Clock IN/OUT is checked.
• If a valid employee badge is used for Auto
Clock IN/OUT, TimeStation PC automati-
cally determines the current status of the
employee and clocks the employee IN or
OUT. A confirmation timeout value can be
set for both IN and OUT transactions using
the following choices:
Automatic : Automatically adds transaction
without waiting for confirmation
3, 5, or 10 Waits 3, 5, or 10 seconds for user
seconds: to cancel before adding
transactions
Infinite : Waits for user to cancel or accept
transaction (no timeout)
• Click OK to accept auto clock in/out settings.
• Click Yes to confirm the auto clock in/out
settings.
• TIP: You cannot set auto clock in on the
server .
How Employees Submit Time
How Supervisors May Edit and Print Employee Time Cards
• We suggest running an hours summary report after your
pay period has ended before printing your employee
time cards. By doing this, you will be able to see which
employee totals are marked as being incomplete and edit
those employees before printing their time cards. If an
employee has a missed punch, the Hours Summary Total
will be noted with an *.
• Open your TimeStation PC Administrator.
• Double-click on the Reports icon from the main
TimeStation PC Administrator window.
• Select Hours Summary under Reports.
• Select the previous pay period. The pay period dates
displayed should match the pay period that was just
completed.
• Select All Employees to print total hours for all
employees. The Hours Summary Report may also be
printed for individual employees or individual shifts.
• Select the method by which you want your report sorted.
• Select the Print Manager under Report Output if you
want to print a hard copy of the report.
• Click Print to print the report.
• Click Close to return to the main TimeStation PC
Administrator window.
Run Completed Hours
Summary Report
• Punch editing allows administrators to
- review, delete, and insert employee punches
- adjust time totals
- view details how a punch total was calculated
- print an employee’s time card.
• The Punch Editor screen may be accessed by double-
clicking on the Punch Editing icon from the main
TimeStation PC Administrator window.
• For instructions on how to perform each of the punch
editing functions, access the online help by clicking on
Help
.
• An employee’s time totals are automatically updated
when transactions are added or deleted.
• Click Close to return to the main TimeStation PC Admin-
istrator window.
Viewing and Editing
Incomplete Time Cards using
the Punch Editor
• Employee time cards may be printed, given to an
employee to sign, and then filed. Or, if a hard copy is not
required, employee time cards may be archived to disk
for storage.
• Double-click on the Reports icon from the main Time
Station PC Administrator window.
• Select Time Cards under Reports.
• Select either the current, previous, or one of the available
archived pay periods. Select previous to print time cards
for the last complete pay period.
• Select All Employees to print time cards for all
employees.
• Select the method by which you want the time cards
sorted.
• Select the output. If you want to print a hard copy of the
report, select the Print Manager under Report Output.
• Click Print to print the report. If you chose to view the
time card on your PC screen, click View.
• Click Close to return to the main TimeStation PC
Administrator window.
Print Time Cards
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