JMC Starting the 14-15 School Year Checklist-Next-Gen - Manual

Starting the 14-15 School Year Checklist (Next-Gen)
The following is a list of items to be completed before school starts or shortly thereafter.
The items listed do not need to be completed if your school does not use one of the
modules or functions, nor do they need to be completed sequentially.
Note: This document assumes that your 13-14 data has been rolled over to the 14-15
Next Gen products.
We welcome feedback on this document. If you feel that an item should be added or
edited for this or next year’s document please contact us at
[email protected] .
General

Every building (i.e elementary, middle school, high school) should have at least
one computer with the 14-15 Next-Gen Form Designer installed on it to create or
make edits to Standards and Benchmarks forms, Custom Report Card forms,
Student Information forms, or the new Period Attendance Form Letters.
Directions for the installation of this program will be emailed to your technology
professional and posted to the Next-Gen page on our website.
JMC Modules
Please note: Items that can only be done at the district level will have the
(district level) denotation.
Attendance

New office personnel should be given JMC usernames and passwords with the
appropriate user privileges in File
 User Privileges. Office personnel who have
not returned for the current year should have their usernames and passwords
deleted.

New teachers should be entered (and given usernames and passwords for the
Gradebook if applicable) in Attendance
 Staff  Teachers. Outgoing teachers
who have been replaced should have the new teacher’s name entered in place of
the outgoing teacher’s name. This puts the new teacher’s name in the Course Data
for easier scheduling.

Assign advisors en masse for students in Attendance  Staff  Assign Advisees or
assign them individually on the Edit  Student Data screen.

Import and review previous year’s custom fields and add any new definitions for
the current year in File
 Define Custom Fields. Place a checkmark under the
“Current year” column for those custom fields you wish to use for this year. (You
will need the JMC Administrator Password to view this screen.)

If Lifetouch, Herff Jones, or Jostens are used for school pictures create the
information file for those businesses in Attendance
 Student  Lists. A new
report has been created for you called “Student Photo File.” Highlight the
“Student Photo File,” click “OK,” click “Preview” near the bottom, and then click
“Export Data” to create the file you will email to your photo company.

If student activities and student rosters are used in JMC, activities must be made
active for the new school year. Go to Attendance
 Activities  Edit Activity Defs
and mark the current activities as “Active” in the Yearly Activity Definitions box.