Aria – Avaya Aria User Manual
Page 2

MAIN MENU
[
1
]
REVIEW
MESSAGES
FAX MESSAGES
New messages
[3]
Saved messages [3] [2]
Deleted messages [3] [3]
PRINT MESSAGES
Print messages
[8]
Number of messages [0]
* Changes to next language only
if your system supports multiple languages.
[2]
Replay
[4]
Envelope information
[5]
List all recipients
[5] [5]
Forward message…
without comment
[6] [1]
with comment
[6] [2]
Erase
[7]
Reply
[8]
Save
[9]
Skip
[#]
END OF MESSAGE
OPTIONS
[
2
]
SEND
MESSAGES
FUTURE DELIVERY
OPTIONS
Set date & time
[1]
Set delay
[2]
[
3
]
SEARCH FOR
SPECIFIC
MESSAGES
• If sender is on same system, enter
address of sender, then
[#]
• To search for external callers,
press
[1] [#]
Then enter telephone number.
• To use Dial-by-Name, press
[#]
Then “spell” name and select from
list.
Locating a message sent
by a particular sender:
ABOUT THIS GUIDE
Voice messaging gives you the ability to communicate
effectively with one person or many from any touchtone
telephone 24 hours a day. The faster you become familiar
with Avaya Modular Messaging, the sooner you can put it to
work for you.
This quick reference guide provides step-by-step instructions
on how to perform important tasks when using the Modular
Messaging system through the Aria
®
telephone user interface
(TUI). For additional information, consult the Modular
Messaging TUI guide.
Note: Depending on the way your system is set up, some
features in this guide may not be available.
ENTERING THE SYSTEM
From your office extension:
!
Call the system access number.
!
Enter your password followed by [#].
From someone else’s office extension or from outside your organization:
!
Call the system access number.
!
Do one of the following:
• If the extension has an associated Modular Messaging mailbox,
press [*] [#].
• If the extension does not have an associated Modular Messaging
mailbox, press [#].
!
Enter your mailbox number.
!
Enter your password followed by [#].
Aria
®
Telephone User Interface for Avaya
Modular Messaging Quick Reference Guide
SEND OPTIONS
Send immediately
[#]
Mark (toggle) urgent /
low
priority
[2]
Mark for future delivery [4]
Mark as private
[5]
[
4
]
PERSONAL
CONFIGURATION
AUTOMATIC NOTIFICATION
OPTIONS
Disable automatic
notification
[1]
Notify for all calls
[2]
Notify for urgent calls only [3]
INTERCOM PAGING
OPTIONS
Turn off paging
[1]
Turn on paging
[2]
Turn on automatic paging [3]
E-MAIL MESSAGES
New messages
[2]
Saved messages [2] [2]
Deleted messages [2] [3]
VOICE MESSAGES
New messages
[1]
Saved messages [1] [2]
Deleted messages [1] [3]
PRINT OPTIONS
Print new fax messages
[1]
Print inbox listing
[2]
Print new message listing [3]
To forward a message:
(With comment)
!
Record comment.
!
When finished, press [#].
(With or without comment)
!
Enter address.
!
Press [#].
(For more addresses, repeat these two steps.)
!
When finished, press [#] [#].
!
To send, press [#].
Playback Options
[1]
[2]
[3]
Rewind Pause/ Forward
Resume
[4]
[5]
[6]
Slower Envelope Faster
[7]
[8]
[9]
Quieter Reset Vol./ Louder
Next
Lang.*
[*]
[0]
[#]
Cancel Reset
Skip
speed
To record the message:
!
At prompt, record message.
!
To replay message, press [1]
!
To pause message, press [2]
!
When finished, press
[#]
MESSAGE ADDRESSING
OPTIONS
• Enter destination mailbox number,
and then press
[#]
• To “spell” name using touchtone
keys, first press
[#]
Then:
!
“Spell” full or partial name
!
Select name from list
!
To clear entry, press
[*]
• To delete:
!
Last address entered, press [*]
!
The entire message, press [*] [*]
• When finished, press
[#] [#]
!
If already recorded:
• Accept recording
[1]
• Re-record
[2]
• Delete
[3]
PROMPTS & GREETINGS
Personal greeting
[1]
Extended Absence greeting [2]
Optional greeting 1
[3]
Optional greeting 2
[4]
Please Hold prompt
[5]
Name prompt
[6]
CALL HANDLING OPTIONS
Block all incoming calls
[1]
Prompt when ext. not answered [2]
Prompt when ext. busy
[3]
Review active options
[8]
Return to normal call handling
[9]
To change a password:
!
Enter new password
!
Accept
[#]
!
Re-enter new password
!
Accept
[#]
PERSONAL
CONFIGURATION
Greetings menu
[1]
Special Features menu [2]
Change call handling
[3]
Default fax destination [4]
Record announcements [5]
Manage personal lists
[6]
Change password
[9]
SPECIAL FEATURE OPTIONS
Enable/Disable Find Me
[2] [1]
Enable/Disable Call Me
[3] [1]
Notify Me
[4]
Toggle Call-Screening on/off
[5]
Intercom paging
[7]
Review active options
[9]
NOTIFY ME OPTIONS
Enable/Disable caller-
requested
notification
[1]
Automatic notification
options
[2]
[
*
]
EXIT
(General tip:
Use this to
cancel or
back up.)
[
9
]
RESTART
SESSION
405
0
4
REPLY OPTIONS
Reply to sender
[1]
Reply to all
[2]
Reply to sender
with
original
[3]
Reply to all
with
original
[4]
Reply by calling
sender
[8]
List all recipients [9]
PERSONAL LIST OPTIONS
Create list
[1]
Edit list
[2]
Delete list
[3]
Browse active lists
[4]