Sharp FO-IS125N - Manual (Page 90)

Authorized Transmission
88
Authorized Transmission
The Authorized Transmission function requires that a supervisor approve
faxes and Scan to E-mail transmissions before transmission can take place.
Each time a user performs a fax or Scan to E-mail transmission, the machine
automatically sends an e-mail notification (with the scanned image as an
attachment) to a specified supervisor. The supervisor checks the transmission
and decides whether it should be approved or denied, and then uses “Reply”
to return the e-mail to the machine. The transmission will only take place if the
returned e-mail indicates that the transmission has been approved.
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When this function is enabled, faxes cannot be sent by Normal Dialing
(page 57).
To set up this function, you must:
1. Establish an exclusive e-mail account for the machine and configure
settings for the account in the Web page.
(Note: All e-mail received by the machine is automatically cleared. If an
account that is shared by a person is used, e-mail sent to that person may be
cleared before he or she can retrieve it.)
2. Store the name and e-mail address of the supervisor or other person who
will check the transmission.
3. Activate the function.
4. In addition, user authentication must be activated (see page 74), and the e-
mail address of each user that will use the function must be entered in the
User Registration screen of User Control in the Web page as explained on
page 76.
The procedures for performing tasks 1 to 3 above are explained on the
following pages. Tasks 2 and 3 can either be performed using the Web page,
or using the operation panel of the machine.